Advertising Purchase Order
Advertising Purchase Order
Dated: ___________ Purchase order number: ____________
Advertising dates: _____________ to _______________TO: _______________________________
Attention: ________________________
___________________________________
___________________________________
FROM: _____________________________
Contact person: ___________________
Telephone number: _________________
___________________________________
___________________________________
TOTAL VALUE OF THIS PURCHASE ORDER: $__________ (_________________________________________________&___/100 dollars)
GENERAL CONDITIONS OF PURCHASE ORDER: Acceptance of this order must be by return of a signed copy of this form by an officer of ____________. Do not attach additional terms without prior telephone clearance from ____________. An affidavit of performance must be provided within thirty days of the conclusion of the last advertisement. ______________ may request a weekly or monthly confirmation of proper performance. If advertising materials are to be prepared by ____________, the same must be provided for approval at least three working days prior to the deadline for first advertising to run. PARTIAL ACCEPTANCE IS NOT PERMITTED. If unable to provide all advertising specified, contact ____________ immediately. Billings must reference the purchase order number and date. Periodic billing is permitted, not more frequently than every ____ days. Alterations or additions to this flight must be confirmed by an amended purchaser order. If advertising materials are provided by ______________, they must be returned unless otherwise noted after the last advertisement.TERMS: __________________________
SEE ATTACHED SHEET FOR SPECIFICATIONS OF PURCHASE
____________________________________
____________ by an authorized officerAdvertising Purchase Order
Review ListThis review list is provided to inform you about this document in question and assist you in its preparation. Using this form nails down the exact terms of any advertising you do. If used regularly, it also provides evidence of its being the standard and normal procedure for your company. This can be helpful if you receive any bills for any advertising not authorized by you-since you would normally have this agreement in place. In other words, in challenging such a charge, you can maintain that you always sign these kinds of agreements. If this is in fact the case, most courts will uphold your defense accordingly.
1. Make multiple copies. Keep one in the file of the advertiser source and another in a master file for all advertising agreements.
2. If you are the advertiser, you are wise to get these agreements signed so there can be no dispute as to your authority to act on behalf of the customer and bill them accordingly.
3. Modify the form to fit the exact needs of the advertising you are doing.
Frequently Asked Questions
What is an advertising purchase order?
An advertising purchase order is a document used to formalize an agreement for advertising services. It includes details such as the purchase order number, advertising dates, parties involved, and the total value of the order. The form also outlines general conditions that govern the transaction.
What information is required on an advertising purchase order?
The advertising purchase order requires the date, purchase order number, advertising dates (start and end), the 'TO' and 'FROM' parties with contact details, and the total value of the purchase order. It also includes general conditions of the purchase order.
How is an advertising purchase order accepted?
Acceptance of the advertising purchase order must be by return of a signed copy of the form by an officer of the specified party. This ensures formal agreement to the terms. Additional terms should not be attached without prior telephone clearance.
What is an affidavit of performance in an advertising purchase order?
An affidavit of performance is a document that must be provided within thirty days after the conclusion of the last advertisement. It serves as proof that the advertising services were performed as agreed. This requirement is part of the general conditions of the purchase order.
Can additional terms be added to an advertising purchase order?
No, additional terms should not be attached without prior telephone clearance from the specified party. This ensures that any changes are communicated and agreed upon. The general conditions emphasize the importance of this step.
What are the general conditions of an advertising purchase order?
The general conditions include acceptance by return of a signed copy by an officer, no additional terms without prior telephone clearance, provision of an affidavit of performance within thirty days after the last advertisement, and the option for the purchaser to request weekly or monthly confirmation of proper performance. If advertising materials are to be prepared by the purchaser, they must be provided for approval at least three working days before the first advertising deadline. Partial acceptance is not allowed.
Who needs to sign an advertising purchase order?
An officer of the specified party must sign and return a copy of the advertising purchase order for acceptance. This signature indicates agreement to the terms. The form requires the signature of an officer, not just any representative.
What is the process for approving advertising materials?
If advertising materials are to be prepared by the purchaser, they must be provided for approval at least three working days prior to the deadline for the first advertising to run. This allows sufficient time for review. The approval process ensures that the materials meet the required standards before publication.
What is the total value of an advertising purchase order?
The total value of the advertising purchase order is a specified dollar amount written in both numerical and word form on the form. It represents the financial commitment for the advertising services. This amount is agreed upon by both parties.
Is partial acceptance allowed for an advertising purchase order?
No, partial acceptance is not allowed according to the general conditions. The form states that partial acceptance is no, indicating that the entire order must be accepted as specified. This ensures clarity and full agreement on the terms.
