This review list is given to inform you about the document in question and to help you prepare it. This document serves as a record of the directors’ special meetings. It is advisable to disseminate this document to all directors, present and absent, following the conclusion of the meeting and approval and signature of these minutes.
- Make several copies. One copy should be sent to each director of record, and one
should be kept in your company’s minute book.
Minutes Of A Special Directors Meeting
Minutes of a Special Directors Meeting
Pursuant to notice of meeting, dated _________________, a special meeting of the directors of ________________________. was held at ______________, ________, _____________ on ____________ at _______.
A quorum of directors attended, as shown by the attached roster. Proxies (if any) were examined and admitted as shown by the attached roster.
The meeting was called to order by the meeting’s chairman, ____________________________.
The following actions were taken at this meeting: ______________________________________________________________________.
There being no further business to come before the meeting the same was adjourned.
Dated: _______________________________________
______________________________________________________
Secretary
______________________________________________________
Attest: PresidentMinutes of a Special Directors Meeting
Review ListThis review list is provided to inform you about this document in question and assist you in its preparation. This document serves to memorialize actions taken at special meetings of the directors. It is wise to circulate this document to all directors, attending and non-attending ones, after the meeting is concluded and these minutes approved and signed off on.
1. Make multiple copies. Send one to each director of record; keep one in your corporate minute book.
Frequently Asked Questions
What is the purpose of a special directors meeting?
A special directors meeting is held to address specific matters that cannot wait until the next regular meeting. The minutes of such a meeting serve to memorialize the actions taken. According to the article, this document is used to record the proceedings of a special meeting of the directors.
What should be included in the minutes of a special directors meeting?
The minutes should include the date of the notice of meeting, the location, date, and time of the meeting, and the names of attendees and any proxies. The chairman who called the meeting to order should be identified. The actions taken at the meeting must be recorded, and the document should be dated and signed by the secretary and attested by the president.
Who signs the minutes of a special directors meeting?
The minutes are signed by the secretary and attested by the president. The article provides signature lines for both the secretary and the president. The date is also included near the signatures.
How are proxies handled at a special directors meeting?
Proxies, if any, are examined and admitted as shown by the attached roster. The minutes should reflect that proxies were examined and admitted. The attached roster serves as the record of proxies.
What is a quorum for a special directors meeting?
A quorum is the minimum number of directors required to be present for the meeting to proceed. The article states that a quorum of directors attended, as shown by the attached roster. The specific number or percentage that constitutes a quorum is not provided in the document.
Should minutes of a special directors meeting be circulated to all directors?
Yes, it is wise to circulate the minutes to all directors, both attending and non-attending. The review list in the article advises this practice. This helps ensure that all directors are informed of the actions taken.
What is the difference between a special meeting and a regular board meeting?
A special meeting is called to address specific matters and is not part of the regular meeting schedule. The article focuses on special meetings and does not describe regular meetings. The minutes for a special meeting memorialize the actions taken at that specific meeting.
What information is needed to prepare minutes for a special directors meeting?
You need the date of the notice of meeting, the name of the organization, the location, date, and time of the meeting, and the name of the chairman. You also need to record the actions taken and have the document signed by the secretary and attested by the president. The attached roster should list attendees and any proxies.
How should actions taken at a special directors meeting be recorded?
The actions taken should be recorded in the section provided in the minutes template. The article includes a blank line for listing the actions. It is important to be clear and concise when documenting these actions.
What happens if there is no further business at a special directors meeting?
If there is no further business, the meeting is adjourned. The minutes should state that the meeting was adjourned. The article includes a statement that the meeting was adjourned after the actions were taken.
