This review list is intended to educate you about the content of this document and to aid you in its preparation. Resignations must be conducted in a professional manner for the benefit of both the employer and the employee. The retiring employee should keep in mind that they will almost certainly want the Employer’s reference for any subsequent job they pursue. With that in mind, the Employee is encouraged to put up the best possible front on the reasons for quitting so that the Employer remembers you fondly. When I quit from my first post-MBA job at General Foods, I knew I needed to move quickly to launch my new Umbroller stroller firm. Despite this scenario, I stayed for five weeks to ensure a smooth and orderly handover. Years later, several employees at General Foods recalled that decorum.
Resist the urge to “scold them.” Be respectful; go with grace – otherwise you will fall into the classic trap of behaving hastily and repenting later. And, as a result of your kind behavior upon departing, the majority of employers will rise to the occasion as well. “All’s well that ends well.” Shakespeare remarked.
- Submit the original to your supervisor, generally after some discussion. Create a
duplicate for your own records. If you are compelled to give it to another employee of the Company, create the necessary copies. Generally, it is preferable to deal with your supervisor directly and let them handle the formalities. It demonstrates respect for the hierarchy, keeps your employer in check, and gives a favorable image on all parties involved.
If you intend to sue your company for discrimination or harassment, your Resignation Letter serves as the opening salvo in your legal struggle. Make sure you don’t draft or email it on your own. Solicit the assistance of your litigating attorney, as they are experts in these areas and you are not.
Resignation Letter,By Employee
Resignation Letter, by Employee
Date:
Dear ________________:
I hereby resign from my position at the Company effective today. If you would like me to continue for up to two weeks, I will be happy to do so in order to assist in an orderly transition of my responsibilities.
The only reason I am leaving is because I was offered a substantial increase in both responsibilities and income. I sincerely all you have done to make my time at the Company productive and useful for all concerned.
My thanks again,
With best regards and thanks,
__________________
Resigning Employeecc Any other person in organization you would like to receive a copy
Resignation Letter, by Employee
Review ListThis review list is provided to inform you about this document in question and assist you in its preparation. Orderly resignations are extremely important for both Employer and Employee. The resigning Employee should keep in mind that they will probably need the Employer’s reference for any job after the one they are resigning to take. With that point of self-interest in mind, the Employee is advised to put the best possible face on the reasons for resignation so the Employer remembers you well. When I resigned from my first post-MBA job at General Foods, time was of the essence to get my new Umbroller stroller company off the ground. Despite that circumstance, I still stayed 5 weeks to be sure the transition was orderly and complete. Several people at General Foods remembered that courtesy years later.
Resist any temptation to “tell them off.” Be nice; be courteous; leave graciously – or you will fall into the proverbial trap of acting in haste and repenting at leisure. And, as the result of acting nicely on your departure, most employers will rise to the occasion as well. As Shakespeare said, “All’s well that ends well.”
1. Give the original to your boss, usually after discussing it first. Make a copy for your own files. If you feel the need to give it to someone else at the Company, make the appropriate copies. You are usually best off just speaking to your boss and letting them handle the formalities. It shows respect for the hierarchy; keeps your boss in control; and leaves the right impression on all concerned.
If you have the intent of suing your employer for some form of discrimination or harassment, your Resignation Letter is the first volley in your litigation battle. Do not draft or send it yourself. Have your litigating lawyer do so since they are expert in these matters and you are not.
Frequently Asked Questions
What is a resignation letter by an employee?
A resignation letter by an employee is a formal document used to notify an employer of the employee's decision to leave their position. It typically includes the effective date of resignation, an offer to assist with the transition, and a brief reason for leaving. The letter serves as a professional record of the resignation and helps maintain a positive relationship with the employer.
Why is it important to resign in an orderly manner?
Orderly resignations are extremely important for both the employer and the employee. They help ensure a smooth transition of responsibilities and preserve a positive impression. The resigning employee should remember that they will likely need the employer's reference for future jobs, so leaving on good terms is in their self-interest.
How should I explain my reason for leaving in a resignation letter?
It is advisable to put the best possible face on the reasons for resignation so the employer remembers you well. For example, you might state that you were offered a substantial increase in responsibilities and income. Avoid negative comments or criticism, as these can harm your professional reputation.
Should I offer to stay for a transition period?
Yes, offering to continue for up to two weeks to assist in an orderly transition of your responsibilities is a professional gesture. It shows your willingness to help the employer during the change. This can also help maintain a positive relationship and ensure you leave on good terms.
Who should receive a copy of my resignation letter?
The primary recipient is your direct supervisor or manager. You may also send a copy to any other person in the organization you would like to receive a copy, such as a human resources representative or a higher-level manager. This ensures that all relevant parties are informed.
What should I include in my resignation letter?
A resignation letter should include a clear statement of your resignation, the effective date, and an offer to assist with the transition. It is also common to include a brief, positive reason for leaving and expressions of gratitude for the opportunities you have had. Keep the tone professional and courteous.
Can I resign effective immediately?
Yes, you can resign effective immediately, but it is often better to provide notice if possible. The sample letter states, "I hereby resign from my position at the Company effective today," and then offers to continue for up to two weeks. This gives the employer flexibility while respecting your decision.
How do I maintain a good relationship with my employer after resigning?
Maintain a good relationship by resigning in an orderly manner, offering to help with the transition, and expressing gratitude for your time at the company. Avoid burning bridges, as you may need a reference in the future. A positive exit leaves the door open for future opportunities.
What is the purpose of a resignation letter review list?
A resignation letter review list is provided to inform you about the document and assist in its preparation. It highlights key considerations such as the importance of orderly resignations and the need to preserve the employer's goodwill. This helps ensure you handle the resignation process professionally.
Do I need to give a reason for resigning?
While not strictly required, giving a reason can help maintain transparency and goodwill. The sample letter suggests stating that you were offered a substantial increase in responsibilities and income. This frames your departure positively and avoids potential conflict.
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