Building Maintenance Agreement
Owner Maintenance Agreement
____________________________, referred to as OWNER, and ____________________________, referred to as CONTRACTOR, agree:
CONTRACTOR shall provide all materials and labor necessary, as an independent contractor for the cleaning and maintenance of the building owned by owner described as:
__________________________________________________________________
beginning on ______________________ and concluding on ___________________ unless otherwise provided herein.These services shall comprise of: daily cleaning of all common areas of the building and lavatories, restocking of paper consumables daily in lavatories; weekly cleaning of windows; weekly blowing and cleaning of parking lots; biweekly cleaning of carpets.
CONTRACTOR shall perform such services at times, which will minimize interference with the use of the building. OWNER shall on reasonable notice specify times for the maintenance to be completed.
CONTRACTOR shall comply with all governmental regulations and obtain worker’s compensation and other insurance and bonding required by governmental authority.
CONTRACTOR shall indemnify and hold OWNER harmless from all claims and liabilities related to the operations of CONTRACTOR and employees. CONTRACTOR shall obtain and keep in force liability insurance with limits of at least $1,000,000 for bodily injury and upon request of the OWNER shall provide surety bonding for all employees with access to the building in an amount of $10,000 per employee.
CONTRACTOR may not assign, delegate or transfer the performance of this agreement.
Dated: _____________________________
____________________________________________
____________________________ By Owner
____________________________________________
_________________________________ By ContractorOwner Maintenance Agreement
Review ListThis review list is provided to inform you about this document in question and assist you in its preparation. Real Estate owners, no matter of what type, should have an agreement such as this in place with their contractors. Consider adding an Exhibit 1 with all the specifics of the work assignment on your property. From the perspective of the contractor, having these agreements in place adds to the value of your business and makes clear what the owner’s obligations are as well as your own.
1. Make multiple copies. Give one to each party.
Frequently Asked Questions
What services are included in a building maintenance agreement?
The agreement specifies daily cleaning of all common areas and lavatories, daily restocking of paper consumables in lavatories, weekly cleaning of windows, weekly blowing and cleaning of parking lots, and biweekly cleaning of carpets. These services are to be performed by the contractor, who provides all necessary materials and labor. The contractor must also schedule work to minimize interference with building use.
Who is responsible for providing materials and labor under this agreement?
The contractor is responsible for providing all materials and labor necessary for the cleaning and maintenance services. The contractor acts as an independent contractor. The owner is not responsible for supplying these items.
How often are windows cleaned according to the agreement?
Windows are to be cleaned weekly as part of the maintenance services. This frequency is explicitly stated in the agreement. The contractor must adhere to this schedule unless otherwise provided.
What insurance and bonding requirements does the contractor have?
The contractor must comply with all governmental regulations and obtain worker’s compensation and other insurance and bonding required by governmental authority. These requirements are mandatory under the agreement. The contractor must maintain these coverages throughout the term.
Does the contractor need to indemnify the owner?
Yes, the contractor shall indemnify and hold the owner harmless from all claims and liabilities related to the services. This indemnification is a key provision of the agreement. It protects the owner from certain risks arising from the contractor’s work.
When does the building maintenance agreement begin and end?
The agreement begins on a specified start date and concludes on a specified end date, unless otherwise provided herein. These dates are to be filled in the agreement. The term is determined by the parties at the time of signing.
How are maintenance times determined to minimize interference?
The contractor shall perform services at times that minimize interference with the use of the building. The owner may specify times for the maintenance to be completed upon reasonable notice. This ensures flexibility while respecting building operations.
What are the daily cleaning tasks for common areas and lavatories?
Daily cleaning includes all common areas of the building and lavatories. Additionally, paper consumables in lavatories must be restocked daily. These tasks are part of the contractor’s regular responsibilities.
How frequently are parking lots cleaned under this agreement?
Parking lots are to be blown and cleaned weekly. This service is included in the maintenance schedule. The contractor must perform this task on a weekly basis.
What is the frequency of carpet cleaning in the building?
Carpets are to be cleaned biweekly, meaning every two weeks. This is part of the ongoing maintenance services. The contractor is required to adhere to this schedule.
