This review list is offered to educate you about the document and to aid you in preparing it.
- A Proxy must be signed by the Stockholder in the same manner that their share certificate or certificates are signed. If the stock is held in a joint venture, the Proxy must be signed by all Stockholders using their full legal names. Notarized signatures are recommended since they may be called into question in high-stakes situations.
- While most states do not need witnesses or notaries to witness or notarize the signing of a Proxy, following these procedures gives further confidence that the Proxy will withstand validity challenges.
- The corporate secretary should receive the original signed proxy prior to the meeting or, if that is not feasible, the proxy should present it at the meeting. The Stockholder should retain a copy for personal records and deliver a copy to the Proxy.
- Ensure that the proxy is instructed on how the shares should be voted.
- The Proxy is valid until the expiration of the term mentioned in the document.
The Proxy may be terminated earlier to its formal termination date by notifying the corporation in issue in writing
Corporate Shareholder Proxy Form
A corporate shareholder proxy form lets you vote without attending the meeting. You assign someone to act on your behalf. That person casts your shares as you direct. Public companies send these forms before annual meetings. You mark your choices on each proposal. Then you sign and return the document. This simple step keeps your voice in major decisions. You still control your vote. The form just transfers your authority for one meeting. Fill it out with care. Missing the deadline means losing your say. Use this template to stay involved.
HOA Proxy Voting Form
A proxy voting form lets homeowners vote when they cannot attend a meeting. This simple template gives your vote to another person. That person speaks for you. They cast your ballot on budget matters. They also vote on board members. Every vote counts in your community. Use this form to stay involved. Fill in your name and unit number. Name your proxy holder. Sign the paper before the meeting. Send it to your board or manager. Clear rules keep elections fair. Your voice still matters. Even from afar. This form protects your rights as an owner.
Medical Power of Attorney Proxy
A medical power of attorney proxy lets you choose someone to speak for you when you cannot. This person steps in during a health crisis. They share your wishes with doctors. They make tough calls about treatment. You stay in control by naming that proxy now. Our template makes this process simple. Fill in the blanks. Sign it. Store copies with your doctor and family. No confusion. No guesswork. Your voice still matters, even when you are silent. Start today. Protect your care. Give your loved ones clear guidance.
Minor Travel Consent Proxy
A minor travel consent proxy lets a parent authorize another adult to travel with their child. This simple document protects everyone at the border. Officers often ask for proof of permission when one parent stays home. Without it, a trip can stall. Our template makes the process quick. Fill in names, dates, and destinations. Add signatures. That is it. You get a clear, ready form for any airline or customs agent. Use it for school trips, family visits, or vacations abroad. Keep a copy with your child. Give one to the accompanying adult. Travel with confidence. No stress. No confusion. Just a smooth journey from start to finish.
Financial Power of Attorney Proxy
A financial power of attorney proxy lets someone you trust manage your money matters. That person can pay bills, sign checks, or handle investments on your behalf. You stay in control while you are well. The proxy only steps in when you cannot act. This legal tool protects your assets if illness or travel keeps you away. Choose a reliable agent. Name a backup too. Sign the form while you are sound of mind. Keep copies with your bank and lawyer. Review it each year. Life changes. So should your proxy.
LLC Member Voting Proxy
An LLC member voting proxy lets an absent owner cast a vote through someone else. This simple form transfers voting power for one meeting or a specific issue. You name a trusted person as your agent. That agent then votes on your behalf. The document records the member's name, the proxy holder, and the meeting date. It also states the scope of authority. Clear language prevents later disputes. Both parties sign the form. Keep a copy for your records. Use this template when you cannot attend a vote in person. It saves time. It keeps your voice in the decision. Small businesses rely on this tool often.
Nonprofit Board Proxy Form
A nonprofit board proxy form lets absent members vote on key decisions. It keeps your board running smoothly when someone cannot attend. This simple document assigns voting power to another trusted member. Use it for budget approvals, bylaw changes, or officer elections. The form captures names, meeting details, and the specific issues at hand. Clear instructions prevent confusion. Both parties sign to confirm the arrangement. Store completed forms with your official meeting records. This tool protects your organization from quorum problems. It also respects every board member's voice. Grab a ready made template to save time. Customize it for your group's needs. Then watch your meetings stay productive and fair.
Real Estate Closing Proxy Form
A real estate closing proxy form lets you appoint someone to sign closing papers for you. You may travel, feel sick, or face a schedule conflict. This simple document solves that problem. It names your agent and grants limited power for the closing. The agent signs on your behalf. Your interests stay protected. Every state has its own rules for these forms. Some require a witness or a notary. Always check local laws before you sign. Give clear instructions to your agent. Set an end date for the authority. Keep a copy for your records. This small step prevents a delayed closing. It keeps your sale or purchase on track.
Caregiver Authorization Proxy
A caregiver authorization proxy lets you make key choices for someone in your care. This legal tool grants you power over medical or financial matters. It works when the person you help cannot speak for themselves. You need written consent to act on their behalf. The document names you as their trusted agent. It also sets limits on what you can decide. Doctors and banks will ask for this proof. Keep a signed copy with you at all times. Review it each year to stay current. This simple form protects both of you. It brings calm when quick action matters most.
Proxy Revocation Form
A proxy revocation form lets you cancel someone's authority to act on your behalf. You may have given a friend or family member power over your finances or medical choices. Circumstances change. Perhaps trust faded. Maybe you simply want control back. This simple document makes that happen. It states your name, the agent's name, and the date you end their role. You sign it. You deliver copies to banks, doctors, or anyone who relied on the old proxy. Keep a record for yourself. That step protects you. Without written proof, third parties might still honor the original agreement. So act fast. Fill out the form, sign it, and notify everyone involved. Your wishes stay yours again.
Proxy
Proxy
I, _______________________, a stockholder of record of ____________________ (“Corporation”) do hereby constitute and appoint as my lawful attorney, and agent, _____________________for a period expiring on___________________ to represent me at any and all stockholder meetings of the corporation and at any adjournment thereof, to act for and in the name, place and stead of the undersigned on all matters and things which may be presented for action or consideration at such meetings, giving and granting unto said attorney full power in all respects that I could exercise if present in person.
Date:
__________________
ShareholderWitness Signature: __________________________
Print NameNotary’s Acknowledgment
State of:
County of:
On this _________________ (Date), before me personally appeared ________
(Name of Shareholder), known to me as the person described in and who executed the foregoing instrument and acknowledged to me that he/she executed the same as said person’s free act and deed.
______________________
Notary Public
Commission Expires:Proxy
Review ListThis review list is provided to inform you about the document in question and assist you in its preparation.
1. A Proxy must be signed by the Stockholder with their name signed exactly as written on their share certificate or certificates. If the stock is jointly owned, the Proxy must be signed by all Stockholders with their exact names. The signatures should be notarized because, in important matters, they may be challenged.
2. While most states do not require the signing of a Proxy to be witnessed or notarized, taking these steps provides additional assurance that the Proxy will withstand challenges to its validity.
3. The original signed proxy should be provided to the corporate secretary prior to the meeting or, if not possible, by the proxy at the meeting. The Stockholder should keep a copy for his or her files and provide the Proxy a copy.
4. Be sure to instruct the proxy as to how the shares should be voted.
5. The Proxy is effective until the end of term date specified on the document.
6. The Proxy may be terminated prior to its official termination date by prior written notice sent to the corporation in question.
Frequently Asked Questions
What is a proxy?
A proxy is a legal document in which a stockholder of record appoints another person as their attorney and agent to represent them at stockholder meetings of a corporation. The appointed person is authorized to act on the stockholder's behalf on all matters presented for action or consideration at those meetings. The proxy grants the attorney full power in all respects that the stockholder could exercise if present in person.
Who can be appointed as a proxy?
The proxy form allows the stockholder to appoint any individual as their lawful attorney and agent. The document does not restrict who may serve in this capacity, so the stockholder can choose a person they trust to represent their interests. The appointed person will have the authority to act on the stockholder's behalf at stockholder meetings.
How long does a proxy last?
The proxy is valid for a period expiring on a specific date that the stockholder fills in on the form. This expiration date limits the duration of the proxy's effectiveness. After that date, the appointed attorney no longer has the authority to act on the stockholder's behalf.
What powers does a proxy holder have?
The proxy holder is appointed as the stockholder's lawful attorney and agent to represent the stockholder at any and all stockholder meetings of the corporation and at any adjournment thereof. They are authorized to act for and in the name, place, and stead of the stockholder on all matters and things that may be presented for action or consideration at such meetings. The proxy grants the attorney full power in all respects that the stockholder could exercise if present in person.
Does a proxy need to be notarized?
The proxy form includes a Notary's Acknowledgment section, which indicates that notarization is part of the document. This section requires the notary to acknowledge that the stockholder personally appeared before them and executed the instrument as their free act and deed. Therefore, to complete the proxy properly, it should be notarized.
What is a stockholder of record?
A stockholder of record is a person who is listed as a stockholder in the corporation's records. The proxy form identifies the person executing it as a stockholder of record of the corporation. This status is important because it establishes the individual's right to vote and appoint a proxy.
Can a proxy be used at any stockholder meeting?
Yes, the proxy authorizes the appointed attorney to represent the stockholder at any and all stockholder meetings of the corporation and at any adjournment thereof. This broad language covers all meetings during the period the proxy is valid. The proxy holder can act on all matters presented for action or consideration at those meetings.
What happens if the stockholder attends the meeting in person?
The proxy grants the attorney the power to act as the stockholder could if present in person. However, if the stockholder attends the meeting in person, they may choose to exercise their rights directly. The document does not specify whether the proxy is automatically revoked in that case, so the stockholder should consult the corporation's bylaws or applicable law.
Is a witness required for a proxy?
The proxy form includes a line for a Shareholder Witness Signature, indicating that a witness is required. The witness must sign the document to attest to the stockholder's execution. This adds an extra layer of verification to the proxy.
What is the purpose of the Proxy Review List?
The Proxy Review List is provided to inform the stockholder about the document and assist in its preparation. It serves as a guide to ensure that all necessary sections are completed correctly. The review list helps the stockholder understand the requirements and steps involved in executing the proxy.
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