Vending Machine Placement Agreement Template
A vending machine placement agreement template gives you a clear written record with the property owner. It spells out rent, commission, and who handles repairs. The document names each party and describes the exact spot for the machine. It also covers power access, insurance, and termination terms. You get a simple form that both sides can sign without a lawyer. Small business owners use this template to protect their equipment and their income. Fill in the blanks, review the terms, and start placing machines with confidence.
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Vending Machine Agreement
____________________, referred to as OWNER, and _______________, referred to as VENDOR, agree:
VENDOR may place vending machines for the sale of the following items within the premises of OWNER: _________________________________________________________________
with locations to be mutually agreed upon within the premises of OWNER. OWNER may require on reasonable notice that VENDOR move machines within the premises of OWNER. This license shall begin on _____________ and conclude on ____________.VENDOR shall pay any license fees or taxes imposed on the operation of the machines.
VENDOR shall maintain the machines in good working order and regularly maintain and clean the same so that they do not detract from the appearance of the business premises of OWNER. OWNER may terminate this license and require that VENDOR remove the machines in the event that the machines are unsightly or malfunction and reasonably detract from the OWNER’s reputation.
VENDOR shall obtain insurance coverage in a minimum amount of $__________ (__________________&___/100 dollars) through an insurer licensed to offer such insurance for bodily injury and property damage. VENDOR shall indemnify OWNER from all liabilities related to or arising out of the use of the machine.
In consideration of the license to place the machines on the premises of the OWNER, the gross sums collected from the machine’s operation shall be split as follows:
_____% to OWNER
_____% to VENDORAccountings and payments shall be made ___________. OWNER, or its representative shall be entitled to audit the books and records of VENDOR to determine the accuracy of the accountings.
Any water or other utility service required for the machines shall be installed at the expense of _____. The charges for any water or other utility service required for the machines shall be paid for by _____.
Dated: _________________________________________
_____________________________________________
Vendor
_____________________________________________
Owner
Vending Machine Agreement
Review ListThis review list is provided to inform you about this document in question and assist you in its preparation. Vending machine agreements are pure profit for real estate companies, hotels, motels, office buildings, apartment buildings, factories, and the like. They can often make the difference between profit and loss of the overall business.
1. Make multiple copies. Give an original to each party.
Frequently Asked Questions
What is a vending machine agreement?
A vending machine agreement is a contract between an owner of premises and a vendor who places vending machines on those premises. The agreement outlines the terms under which the vendor may operate, including the items to be sold, the locations of the machines, and the duration of the license. It also addresses responsibilities such as maintenance, insurance, and termination conditions.
What should be included in a vending machine agreement?
A vending machine agreement should include the names of the owner and vendor, the items to be sold, the specific locations for the machines, and the start and end dates of the license. It should also cover the vendor's obligation to pay license fees or taxes, maintain the machines in good working order, and obtain insurance coverage. The owner's right to terminate the agreement under certain conditions should also be stated.
Who is responsible for maintaining vending machines?
The vendor is responsible for maintaining the vending machines in good working order. This includes regular maintenance and cleaning to ensure the machines do not detract from the appearance of the owner's business premises. The agreement specifies that the vendor must keep the machines operational and presentable.
Can a vending machine agreement be terminated?
Yes, the owner may terminate the license and require the vendor to remove the machines if they are unsightly or malfunction and reasonably detract from the owner's reputation. The agreement does not specify other termination conditions, so the owner's right to terminate is limited to these circumstances. The vendor does not have an explicit termination right under the agreement.
What insurance is required for a vending machine agreement?
The vendor must obtain insurance coverage for bodily injury and property damage through an insurer licensed to offer such insurance. The minimum amount of coverage is specified in the agreement as $__________. This insurance requirement protects both parties in case of accidents or damage related to the vending machines.
Who pays taxes on vending machine sales?
The vendor is responsible for paying any license fees or taxes imposed on the operation of the machines. This obligation is explicitly stated in the agreement. The owner is not responsible for these fees or taxes.
How long does a vending machine agreement last?
The duration of the vending machine agreement is specified by the start and end dates filled in the contract. The license begins on the stated start date and concludes on the stated end date. The agreement does not automatically renew, so the parties must agree to a new term if they wish to continue.
Can the owner move vending machines?
Yes, the owner may require the vendor to move the machines within the premises upon reasonable notice. The initial locations are mutually agreed upon, but the owner retains the right to request relocation. This allows the owner to adapt to changes in the business environment.
What happens if a vending machine is unsightly or malfunctions?
If the machines are unsightly or malfunction and reasonably detract from the owner's reputation, the owner may terminate the license and require the vendor to remove the machines. The vendor is expected to maintain the machines to prevent such issues. Termination is at the owner's discretion under these conditions.
Is a vending machine agreement a lease?
No, the vending machine agreement is a license, not a lease. It grants the vendor permission to place and operate vending machines on the owner's premises for a specified term. The agreement does not grant the vendor any interest in the real property.
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